River Bourgeois Seniors 50+ Club  

Annual General Meeting  

April 23, 2019 

Minutes 

Number of members in attendance: 20 members 

President Anne Sampson called the meeting to order at: 12:03 pm 

The League Prayer was read by: Donna Babin 

The Minutes of the last Annual Meeting which took place on April 10, 2018, were read by Donna Babin, moved by Donna Babin, 2nd by Jerry Fougere, Motion carried.  

Business arising from the last meeting: 

-New Horizon Grant: 

The electrician (V & L Electric), noted that the electrical panel was fine, an upgrade to a new one would require additional permits and costs. Instead we opted to apply for the grant to cover new chairs and a new floor. 

Hazel painted the baseboards and electrical outlets to match the floors and chairs. 

The old chairs are for sale at $10. /chair if anyone one wants one. 

The Treasurer’s Report was read by: Sharon Chilvers. There was a closing balance of:   $3138.03. 

Treasurer’s report was moved by Sharon Chilvers, 2nd by Susan Boudreau. Motion carried. 

President’s Report: 

2018/2019 Presidents Report 

At this time, it is necessary to thank all those who work so hard year after year in making the club a success. To our secretary, Donna and our Treasurer Sharon for their continuous dedication to the club. Thanks to Danny and Kenneth for keeping our building in good repair, Glyn for keeping the pot holes in the driveway filled, and Emily who sends get well and sympathy cards. 

Weekly cribbage games continue, Music is now done twice a month, Tock games are monthly and our gym usage continues to grow. 

I we could have a moment of silence for our deceased members: Cathy Aikens, Joe Boucher, Ingrid Boutilier, and Gerry Casey.  

We received a $4300. Grant from New Horizon for equipment replacements for our gym. This year we received $10,000. To replace our floor and chairs. Thanks to Glenn, Hazel, Kenneth, Danny and Glyn for installing the floor and new baseboards and Hazel for doing the painting.   

On behalf of the club, I want to thank each and every one of you for being part of this organization. 

Anne 

Nominations for Executives: 

President: Anne Sampson 

Secretary: Donna Babin 

Treasurer: Sharon Chilvers 

1st Vice: Lucile Boudreau 

2nd Vice: none 

Maintenance: Kenneth LeBlanc & Danny Landry 

Grounds: Glyn Chilvers 

Cards: Emily LeBlanc  

New Business: 

-New Horizons grant: 

Applications go in every May. We are going to put the next application in for, expanding the gym by getting rid of the kitchen downstairs and get new music equipment.  

Kitchen reno: Potential for a buyer for the kitchen cupboards.  

The renovation will require removal of the current electrical and plumbing left behind after the kitchen is removed and extend the flooring. 

The work required would be within the funds of the grant. 

Previous repairs have been done by New Horizon with no objections. 

Motion: 

Sharon Chilvers made a Motion to apply for this year’s New Horizon Grant to purchase more music equipment and the renovation costs to remove and repair the kitchen downstairs including the removal of the electrical and plumbing which will no longer be required and the extension and repair of the flooring after the cabinets have been removed. 

Sharon Chilvers moved her motion, 2nd by Susan Boudreau, motion carried. 

 President Anne Sampson adjourned the meeting at: 12:32 pm 2nd by: Sylvia Allan 

RBCSS Annual General Minutes – Mar 24/2019 

 In attendance: Rose Merrick, Donna Babin, Sharon Chilvers, Wayne Bona, Glenn Pottie, Kathy Groves, Ricky Stone, Heidi LeRoux, Carolyn Fougere, Marc Touesnard 

Guest: Hazel Pottie 

Absent with regrets:  Connie Stewart, Tanya Burke, Paul Martell 

Absent:  

Call to order: Rose Merrick called the meeting to order at 6:30 pm 

Approval of Agenda:  Kathy moved the agenda, 2nd by Glenn, so moved 

Approval of the minutes: (AGM 03/27/2018) Sharon moved the agenda, 2nd by Ricky, so moved 

 Business Arising from AGM March 27/2018:  

-Land parcel: find out what part of the ball field behind the cenotaph that we own. Check the dead and check with Ray MacRae or Kevin? Also check with the municipality. 

-Send a letter to the county to ask that the old unsightly fencing around the ballfield be taken down. 

_Kathy requests that all invoices for purchases be signed from Home Hardware. A plunger was purchased from Home Hardware and Kathy does not know who it was. 

-Send Burke Brothers Trucking (Bernard Burke) a thank you letter for all the plowing and help with the playground. Glenn suggested a plaque of appreciation. Ricky said he would check into it. 

-Tennis Court: Glenn suggested Pickle Ball. A stencil for the game will cost about $200.To be placed on just one of the courts for Sept to June.  

-We have completed the application of the Provincial Student grant for the Hall. 

-Good Friday: A cod supper. Cost of Cod $200., Hazel will check it out. 

Chairperson’s (Rose Merrick) Annual Report: 

Thank you to all, everyone worked extremely hard.  

It was greatly appreciated.  

Correspondence: none 

Treasurer’s Report:  

Kathy submitted her report: 

We ended the year with a balance of: $18,338.75 

Kathy moved her report, 2nd by Wayne, so moved 

Committee Reports: 

Bar:  

2018 Bar Report 

We had a total of 5 bar events this year 

Total money taken in was:          $ 1890.75 

Total expenses:                            (1152.56) 

Profit:                                               738.19 

There is approximately $500. In remaining inventory. 

Thanks 

(submitted via email) 

Festival/Fundraising:  

Festival/Fundraising/Events 2018 

In 2018 we held the following events: 

January: Trivia Night 

February: 1049 Ticket draw 

March: Cold plate take out dinner 

Chase the Ace and Café Luncheon started April and the Ace went in the end of June and we restarted a new one the following week and it is still going. 

Canada Day fell on a Sunday so we moved the Chase the Ace and Café to that day. 

Festival ran from August 26th to September 2nd. 

November, we had a Trivia Night. 

December “Winterlude” Dinner and Community Celebration. 

Total revenue from these events $61388.06 – $5044.00 (Chase the Ace Jackpot) = $56344.06 

Total expenses $25816.95 

Profit: $30527.11 

Great year and thanks to all who took part in making this happen. 

Sharon moved her report, 2nd by Glenn, so moved 

Property Services/Visitation Parlour:   

Property Services 

It has been a good year! Not to many major expenses, started out with hiring a great worker for the summer (Alex Poaps) 

We had to buy a new bush hog, and lumber to repair decks and bleachers, pretty much everything got newly painted. We also did plumbing, and replaced one of the toilets up at the canteen, also repaired canteen roof. We burned all old wood and brush that was left up at the canteen. 

We hired a worker and had him cut the trees across from the hall making it more visible. Which has been good as being we haven’t seen any vandalism since having it done. 

I was asked to contact a welding company to make and install a rail for up at the funeral parlour, which has been completed! 

Over all the snow plowing went well and didn’t need to many plow jobs. 

Ricky moved his report, 2nd by Kathy, so moved 

Youth Development: 

-Continuing fundraising efforts 

-Current fundraiser is a Gift Card Survivor and proceeds from Chase the Ace 

-Meeting to discuss summer fundraisers coming up 

-Playground installed this summer by Eastern Fencing 

-Bernard provided services for prepping and gravel, donated what he could 

-We were able to fund raise the money to pay off the playground and installation 

-We are currently fundraising for the splash pad. 

-Fundraisers past & current: 

Trivia Nights 

Spaghetti Supper 

Vendor Markets 

Wine Survivor 

Gift Survivor 

Subway Peelers 

Ball field Canteen 

Heidi moved her report, 2nd by Ricky, so moved YDC Report 2018 – year end 

Tara Lynne Bursary:  

There were two bursaries at $200 each 

Wayne moved his report, 2nd by Kathy, so moved 

Nomination Committee/Elected 2019 Board of Directors: 

Chair:                                                      Rose Merrick 

Vice Chair: 

Secretary:                                               Donna Babin 

Treasurer:                                               Kathryn Groves 

Past Chair:                                              Sharon Chilvers 

Property Services/Visitation Parlour:      Ricky Stone/Paul Martell (co-chairs) 

Bar Committee:                                       Glenn Pottie 

Event/Fundraising:                                  Sharon Chilvers/Rose Merrick (co-chairs) 

Youth Development:                                Heidi LeRoux 

Tara Lynn Bursary:                                  Wayne Bona 

 Members at large: 

Carolyn Fougere, Tanya Burke, Connie Stewart, Marc Touesnard 

New Business: 

New members: No new member 

Board members to complete the Membership and confidentiality agreements for 2019. 

Hire someone to do the clearing and yard work, make an itemized list of jobs to be done. Hire the first of April? Specify how long on hire for. 

Next meeting will be: April 24th (4th Wed. Of the month)  

 Adjournment:  President Rose Merrick adjourned the meeting at 7:25pm 

Annual Meeting Minutes April 10/2018 

Attendance. There were 30 members in attendance 

 President Anne Sampson called the meeting to order at 12:25 pm 

 The League Prayer was read by Donna Babin 

 The minutes of the last annual meeting of April 4, 2017 was read by Donna Babin. 

Donna moved the minutes, 2nd by Jerry Fougere, so moved. 

Business arising from the last annual meeting: There was no business arising. 

The Treasurer’s report was read by Sharon Chilvers. There was a closing balance of $6001.63. Sharon moved her report, 2nd by Norma MacNeil. so moved. 

Nominations for the Executives: 

President:  Anne Sampson

Secretary:  Donna Babin 

Treasurer:  Sharon Chilvers 

1st Vice:     

2nd Vice:    

Maintenance:  Danny Landry and Kenneth LeBlanc 

Grounds:        Glyn Chilvers 

Cards:            Emily LeBlanc 

 Winner of the half and half ticket of $48. was Norma MacNeil 

 New Business:  

There will be a Merchandise Bingo on April 15th, we need member to make donations of 3 pies and 5 different cookies 

Next year we will be applying for the New Horizon grant for an electrical upgrade to catch up with the new fitness equipment. 

Anne Sampson was a recipient of the Provincial Volunteer Award 

 President’s Report: 

2017 River Bourgeois Seniors Club President’s Report 

At this time, it is necessary to thank all those who work so hard year after year in making the club a success. To our secretary Donna and treasurer Sharon for their continuous dedication to the club. Thanks to Danny and Kenneth for keeping our building in good repair, Glyn for keeping the pot holes in the driveway filled, and Emily who sends get well and sympathy cards. 

We held two Merchandise Bingos besides our regular weekly cribbage game. We are doing monthly TOCK games and also doing Mexican Train Domino’s games, the club and community member enjoyed the Chinese Christmas dinner. Donna Babin represented our club last year and Anne Sampson will be this year’s representative. 

We have 93 members now, but sadly since the last meeting we lost 4 members, Dave Clow, Vera Sampson, Joe Sampson and George St Louis. If we could have a moment of silence. 

Our heat pumps were installed and we have reeked the benefits. We received a $4300. Grant from New Horizon for equipment replacements for the gym. An incumbent bike has been purchased so all of you with new knees and hips can use. A rowing machine, balance balls and bands are now on route. Thanks to Glenn and Hazel who removed all of the obsolete and dangerous equipment and also doing much needed great spring cleaning downstairs. 

On behalf of the club I want to thank each and every one of you for being part of this great organization. 

Anne 

President Anne Sampson adjourned the meeting at 12:45 pm 

RBCSS AGM Minutes March 28, 2018 

In attendance:  Rose Merrick, Donna Babin, Kathryn Groves, Sharon Chilvers, Glenn Pottie, Tanya Burke, Connie Stewart, Paul Martell, Marc Touesnard and Hazel Pottie. 

Absent with regrets:  Carolyn Fougere (away), Wayne Bona (Family), Ricky Stone (ill) 

Absent: Heidi LeRoux, Donnie Pottie 

Call to order: Rose called the meeting to order at 6:40 pm 

Approval of Agenda:  Sharon moved the agenda, 2nd by Kathryn, so moved 

Approval of the minutes: (AGM March 22/2017) Glenn moved the approval of the minutes, 2nd by Tanya, so moved. 

Business Arising from AGM March 22/2017: There was now business arising from our last annual meeting. 

Chairpersons (Rose Merrick) Annual report: 

Thanks to everyone for making 2017 yet another successful year. I will let each chairperson give you the details in their report. 

Heat pumps were a major issue resulting in heating expenses to be very high. It is somewhat resolved. 

As part of the Canada 150 project part two was the resurfacing of the Tennis Courts. Sharon will give details on her report. As a result of the courts expense, much of our fundraising went to subsidize this project. We need to curb any major project until we are back to where we were financially. 

Funeral Home name was changed on the sign to read “Visitation Parlour” Thanks to Boudreau Funeral Home for doing it no charge and for Albert Burke taking care of the maintenance. 

Our Chase the Ace and Café’ lasted from April 2nd to September. Lots of hard work goes into these projects and thanks to all who help each week. We can always use more volunteers. 

We were once again fortunate to have two students with us again for 8 and 10 weeks respectively. 

In closing, I wish a successful year in 2018 and many thanks to the Board of directors and committee chairs for their dedication and I welcome you all back. 

Rose 

Correspondence: We received our Food Handling Sticker 

Treasurer’s Report:  

Kathy submitted her report: 

We ended the year with a balance of:  ($9228.87) 

Kathy moved her report, 2nd by Connie, so moved 

Committee Reports: 

Bar: (emailed in) 

Feb 4-Trivia Night          Expense:   $144.46          Money taken in:     $309.00 

Jun 17-Trivia night                             413.44                                          464.00 

Jul 15-Wedding                                 803.34                                         1032.00

Jul 22-Dance                                     434.73                                           401.00

Aug 3-Anniversary Party                     00.00                                           358.00

Aug 5-Wedding                                  392.33                                        1295.00

Aug.12-Anniversary Party                  451.58                                          635.50 

Aug.26-Pub Night                             1246.92                                          203.75 

Sept 1-Trivia Night                                62.30                                          603.00 

Sept 2-Festival dance                         310.58                                        1264.00 

Dec.2-Trivia Night                               147.63                                          511.50 

Totals:                                                $4580.99                                       $7774.75 

Remaining Inventory: $500.00  

Submitted by Glenn (via email) 

Festival/Fundraising:  

Canada 150 part two Project the “Tennis Court”. Cost of the Tennis Courts far exceeded our original expectation as a result of an error on the application and then the receiving of only 50% of the government funding instead of 75%. We received a lot of funding from the community but still had a shortfall of $22,000.00 of the total cost of $52,000.00. Much of our fundraising in 2017 went to cover the difference. On the positive side, we have a wonderful tennis courts for many years to come. 

We restarted our Chase the Ace in April and had two runs of it. One went after 12 cards and one after 13 cards. We had a profit but not as much as expected but those are the chances we have to take Revenue $7000.00. Meanwhile our Café’ that was opened at the same time did very well. Revenue $10,625.00. 

We held our Trivia Nights during the year that were successful. 

Our Canada Day Celebrations was successful as usual and well attended. The 39th Annual Festival was well attended and with a profit of $10,905.00. 

The Haunted House was cancelled this year due to exhausted workers. 

We decided instead to hold a “Winterlude Dinner” which far exceeded our expectations. We had exceptional help from our youth and the event was a huge hit. 

The year ended with our usual Community Christmas Celebration to thank our patrons for their assistance throughout the year. 

To a much better year in 2018. Thanks to your support. 

Sharon moved her report, 2nd by Glenn, so moved  

Property Services/Visitation Parlour: Not available  

Youth Development: Not available  

Tara Lynne Bursary: The recipients of this year’s Bursary’s are: Emilie Poaps & Aiden Samson  

Nomination Committee/Elected 2018 Board of Directors: 

Chair: Rose Merrick 

Vice Chair: none 

Secretary: Donna Babin 

Treasurer: Kathryn Groves 

Past Chair: Sharon Chilvers 

Property Services/Visitation Parlour: Ricky Stone 

Bar Committee: Glenn Pottie 

Event/Fundraising: Rose Merrick/Sharon Chilvers 

Youth Development: Heidi LeRoux 

Tara Lynn Bursary: Wayne Bona  

Members at large:

Tanya Burke

Carolyn Fougere

Paul Martell

Connie Stewart

Marc Touesnard

New Business: 

New members: Sharon moved the addition of two new board members, Paul Martell & Marc Touesnard, 2nd by Glenn, so moved 

The board has welcomes our new members.  

Next meeting will be: April 25th (4th Wed. Of the month)   

Adjournment: President Rose Merrick adjourned the meeting at 7:25 pm