River Bourgeois Community Services Society

Annual General Meeting

November 23, 2020

Attendance: Rose Merrick, Mark Merrick, Tanya Burke, June Bourque, Carolyn Fougere, Sharon Chilvers, Connie Stewart, Marc Touesnard, Paul Martell, Wayne Bona, Donnie Potties and Kathy Groves (via telephone).

The annual general meeting was called to order by Chairperson, Rose Merrick, at 719 pm.

Mark Merrick moved the approval of the agenda seconded by Sharon Chilvers. Motion carried.

Connie Stewart moved the approval of the last AGM meeting, seconded by Paul Martell. Motion carried.

There was no business arising that wasn’t already dealt with during the year.

Correspondence:

a/ Snow ploughing quote from Carl Grimes – Moved by Sharon Chilvers and seconded by Carolyn Fougere that we approved the cost at $185.00 per each snow ploughing, as needed. Motion carried.

b/ Snow shoveling of steps – Moved by Mark Merrick, seconded by Marc Touesnard that Michael Sampson be paid minimum wage to shovel the steps, when needed. Motion carried.

Treasurer’s Report: Kathy Groves provided a copy of her report.

There was a closing balance -$30,423. It was moved by June Bourque, seconded by Mark Merrrick, to accept the report. Motion carried.

Other Annual Reports:

Chairperson – Rose Merrick presented a verbal report stating that the Society had a super year, especially with the Chase the Ace fund raiser. Everyone did a great job and a lot of extra work, including participating and helping out with other events. Her report was accepted on a motion by Sharon Chilvers, seconded by Carolyn Fougere. Motion carried.

Property Services – Ricky Stone provided a written report on the work of this committee:

Maintenance Report:

1) Landry Bros. installed a new oil tank.

2) Valley Refrigeration came back to update all the heat pumps and do any repairs.

3) Water test was done by the inspector and everything was OK

4) Fire Marshal came in and gave a list of improvements to be made

5) Paul and I addressed these improvements, she returned and said she had no concerns but had a couple of recommendations. They were to install two directional exit signs in the kitchen and to maintain a log for maintenance on fire extinguishers and door closures(anything else that may need maintenance)6) Summer student did his normal duties(painting, repairs to garbage boxes, decks etc, mowing and anything asked of him. He did very well

7) A couple of things that have to be done soon:

-adjustment on door closure in furnace room

-directional signs in kitchen

-water tests

-tennis court have to come down

garbage box at the rear of the building needs repairs or to be replaced

8) Paul will be taking over as the lead contact for property services and I will help him if he needs it at any time that I can. Ricky Stone

Property Service report approval moved by Sharon Chilvers, seconded by Carolyn Fougere. Motion carried.

Festival Events and Fundraising report: Provided by Sharon Chilvers

Annual Meeting-October 28th, 2020

We began with the continuation of the 2018 Chase the Ace and made $89,525., each for the hall and Youth, less the expenses of the tickets and misc. items. We managed to hold on to the Ace until the final card.

The Cafe was also held each week and made a profit of $15,348.  Much work went into these projects and thanks to all who helped.

We immediately went into the Festival and although we scaled down this year for the “lack of energy” we still made a profit of $10,000. An additional $5378. was made from events such as Trivia Nights, three meal caterings and Winterlude dinner.

Non-profit events were also held such as Canada Day, Community Christmas Celebration and Christmas Baskets.

It was a great rewarding year also a bit tiring but thanks to everyone, our financial situation at year end was great.

Sharon and Rose.

New Business:

Nominating Committee: Election of offices and Board Members for 2021

Executive:

President – Rose Merrick

Vice President – vacant

Treasurer – Kathy Groves

Secretary – vacant

Past President – Sharon Chilvers

Board Members:

Wayne Bona – Chair Tara Lynne Bursary

Sharon Chilvers – Chair Festival/fundraising Committee

Paul Martell – Chair Property Services

Ricky Stone – Property Services

June Bourque – Chair of Bar

Heidi LeRoux – Chair Youth Development Committee

Members At Large:

Marc Touesnard

Tanya Burke

Carolyn Fougere

Connie Stewart

Donna Babin

Due to the uncertainty of Covid-19, the next AGM will be decided at a later date.

The meeting was adjourned by the Chairperson, Rose Merrick at 8:35 pm.

Respectfully submitted,

Wayne Bona, Interim Secretary

31 Members present

1. President Anne Sampson opened the meeting 1:00 pm
2. League prayer read by Sharon Chilvers
3. Minutes of the last annual meeting “2018” (no meeting was held in 2019) read by Sharon Chilvers (Secretary Donna Babin absent due to illness). Moved by Sharon Chilvers 2nd by John Digout, Motion carried.
4. Treasurer Report for “2020” read by Sharon. Starting balance $2295.53 from 2019, ending balance $3172.80. Increase due to the sale of the furnace and kitchen cupboards. Due to the Covid-19 virus, no activity after March. Sharon moved her report, 2nd by Kim Henebry, Motion carried.
5. President Anne Sampson’s report: Anne reported of changes in the building the past year. Building converted to electricity from oil due to cost. Cost paid by RBCSS (own the building), old furnace sold and also cupboard from the kitchen which is being transferred to gym storage, janitor dismissed because of Covid-19, phone cancelled, and only maintained minimum heat. Thanks to all who helped in keeping the building maintained.

Moment of silence for our deceased members: Jane Landry, Adolph Kehoe, Margaret Pottie, Michael Owens, Mary Bona and Viola Touesnard.

Anne announced her retirement after 26 years as President and was grateful for her sidekick Sharon Chilvers for the last 22 years, Secretary Donna Babin and all the members for their understanding and dedication.

Flowers and gift was presented to Anne and a resounding applause for her dedication.

Nominations done by Wayne Bona:

2021 Executive:

President: John Digout

Secretary: Kim Henebry

Treasurer: Sharon Chilvers

1st Vice: Lucille Boudreau

New Business Suggested that we apply for Solar Panels on the grant from New Horizon for Senior’s

Merchandise Bingo on May 2nd, members asked to assist with prizes.

Present John Digout adjourned the meeting at 1:35