All policies and procedures herein will be in compliance with the Bylaws of River Bourgeois Community Services Society.

River Bourgeois Community Services Society shall maintain a policy on Confidentiality. This policy is intended to supplement, but not replace any applicable Provincial or Federal Laws governing conflicts of interest applicable to non-profit and/or charitable organizations. This policy is intended to protect the personal and private affairs of River Bourgeois Community Services Society and its members.

1. Directors on the River Bourgeois Community Services Society Board may handle or have access to confidential information. Such confidential information or documentation may include personal information of River Bourgeois Community Services Society staff, (grant and/or summer workers) membership or organizational information or other information from members of the public that is required to be kept confidential.
2. Directors will hold all confidential information in trust and confidence, and will not use, disclose, communicate or convey, or allow to be used, disclosed, communicated or conveyed, directly or indirectly, any such information, except as may be necessary in the performance of their duties.
3. Unauthorized disclosure could be highly damaging to River Bourgeois Community Services Society and/or individuals associated with River Bourgeois Community Services Society. If there is any question as to whether information is considered confidential, Directors must consult with the Chair of the Board before any use or disclosure of same.
4. Directors will not allow any unauthorized person or persons to inspect or have access to any document that is of a confidential nature, regardless of media format, and will immediately report any unauthorized access to the Chair of the Board.
5. Directors will not remove any records containing confidential information unless explicitly authorized to do so, and will return such records upon termination of any assignment or as requested by the Chair of the Board.
6. Directors who do not comply with the Confidentiality Agreement may be subject to disciplinary action, up to and including termination of their position on the Board and/or legal action.

Any exception to the above policies/procedures must be approved by the River Bourgeois Community Services Society Board of Directors.

The above policies/procedures supersede any policies/procedures previously put in place by the River Bourgeois Community Services Society Board of Directors.