RBCSS AGM Minutes March 28, 2018
In attendance: Rose Merrick, Donna Babin, Kathryn Groves, Sharon Chilvers, Glenn Pottie, Tanya Burke, Connie Stewart, Paul Martell, Marc Touesnard and Hazel Pottie.
Absent with regrets: Carolyn Fougere (away), Wayne Bona (Family), Ricky Stone (ill)
Absent: Heidi LeRoux, Donnie Pottie
Call to order: Rose called the meeting to order at 6:40 pm
Approval of Agenda: Sharon moved the agenda, 2nd by Kathryn, so moved
Approval of the minutes: (AGM March 22/2017) Glenn moved the approval of the minutes, 2nd by Tanya, so moved.
Business Arising from AGM March 22/2017: There was now business arising from our last annual meeting.
Chairpersons (Rose Merrick) Annual report:
Thanks to everyone for making 2017 yet another successful year. I will let each chairperson give you the details in their report.
Heat pumps were a major issue resulting in heating expenses to be very high. It is somewhat resolved.
As part of the Canada 150 project part two was the resurfacing of the Tennis Courts. Sharon will give details on her report. As a result of the courts expense, much of our fundraising went to subsidize this project. We need to curb any major project until we are back to where we were financially.
Funeral Home name was changed on the sign to read “Visitation Parlour” Thanks to Boudreau Funeral Home for doing it no charge and for Albert Burke taking care of the maintenance.
Our Chase the Ace and Café’ lasted from April 2nd to September. Lots of hard work goes into these projects and thanks to all who help each week. We can always use more volunteers.
We were once again fortunate to have two students with us again for 8 and 10 weeks respectively.
In closing, I wish a successful year in 2018 and many thanks to the Board of directors and committee chairs for their dedication and I welcome you all back.
Correspondence: We received our Food Handling Sticker
Kathy submitted her report:
We ended the year with a balance of: ($9228.87)
Kathy moved her report, 2nd by Connie, so moved
Bar: (emailed in)
Feb 4-Trivia Night Expense: $144.46 Money taken in: $309.00
Jun 17-Trivia night 413.44 464.00
Jul 15-Wedding 803.34 1032.00
Jul 22-Dance 434.73 401.00
Aug 3-Anniversary Party 00.00 358.00
Aug 5-Wedding 392.33 1295.00
Aug.12-Anniversary Party 451.58 635.50
Aug.26-Pub Night 1246.92 203.75
Sept 1-Trivia Night 62.30 603.00
Sept 2-Festival dance 310.58 1264.00
Dec.2-Trivia Night 147.63 511.50
Totals: $4580.99 $7774.75
Remaining Inventory: $500.00
Submitted by Glenn (via email)
Canada 150 part two Project the “Tennis Court”. Cost of the Tennis Courts far exceeded our original expectation as a result of an error on the application and then the receiving of only 50% of the government funding instead of 75%. We received a lot of funding from the community but still had a shortfall of $22,000.00 of the total cost of $52,000.00. Much of our fundraising in 2017 went to cover the difference. On the positive side, we have a wonderful tennis courts for many years to come.
We restarted our Chase the Ace in April and had two runs of it. One went after 12 cards and one after 13 cards. We had a profit but not as much as expected but those are the chances we have to take Revenue $7000.00. Meanwhile our Café’ that was opened at the same time did very well. Revenue $10,625.00.
We held our Trivia Nights during the year that were successful.
Our Canada Day Celebrations was successful as usual and well attended. The 39th Annual Festival was well attended and with a profit of $10,905.00.
The Haunted House was cancelled this year due to exhausted workers.
We decided instead to hold a “Winterlude Dinner” which far exceeded our expectations. We had exceptional help from our youth and the event was a huge hit.
The year ended with our usual Community Christmas Celebration to thank our patrons for their assistance throughout the year.
To a much better year in 2018. Thanks to your support.
Sharon moved her report, 2nd by Glenn, so moved
Property Services/Visitation Parlour: Not available
Youth Development: Not available
Tara Lynne Bursary: The recipients of this year’s Bursary’s are: Emilie Poaps & Aiden Samson
Nomination Committee/Elected 2018 Board of Directors:
Chair: Rose Merrick
Vice Chair: none
Secretary: Donna Babin
Treasurer: Kathryn Groves
Past Chair: Sharon Chilvers
Property Services/Visitation Parlour: Ricky Stone
Bar Committee: Glenn Pottie
Event/Fundraising: Rose Merrick/Sharon Chilvers
Youth Development: Heidi LeRoux
Tara Lynn Bursary: Wayne Bona
Members at large:
New members: Sharon moved the addition of two new board members, Paul Martell & Marc Touesnard, 2nd by Glenn, so moved
The board has welcomes our new members.
Next meeting will be: April 25th (4th Wed. Of the month)
Adjournment: President Rose Merrick adjourned the meeting at 7:25 pm