RBCSS Annual General Meeting
March 16th, 2023
Minutes
In attendance: Rose Merrick, Wayne Bona, Sharon Chilvers, Paul Martell, Carolyn Fougere, Kathy Groves, Donna Babin, Marc Touesnard, Connie Stewart
Guest/s: Doreen Boudreau, Tracey Samson-Smith
Absent with regrets: Heidi
Absent:
Call to order: Rose Merrick called the meeting to order at 6:32pm
Approval of agenda: Sharon Chilvers moved the agenda, 2nd by Paul Martel, motion carried
Approval of minutes: Sharon Chilvers moved the Mar 17/22 AGM Minutes, 2nd by Carolyn Fougere, motion carried.
Business arising:
Dog park question of 2022: after discussion, only if we can find someone to take it on.
Put up a nice Visitation Parlour sign at the highway exit
Ref: Property Service report #10. Fixing roof cost? Blaire may have some surplus metal roofing. We only have one shot through the county for a grant, so we don’t want to use it on the roof.
Correspondence: No correspondence
Treasurer’s Report: Treasurer’s Annual Report attached. Kathy Groves moved her report, 2nd my Wayne Bona, motion carried
Committee Reports: (Annual summary)
Festival/Fundraising:
Our Chase the Ace went for 48 weeks before the Ace was picked by Sylvia Allan, it was worth $30,080.00 RBCSS and the Youth Development received $13,142.72 each in 2022. The first six months profit of $9356.72 each were in 2021.
Our Cafe’ had a net profit of $8140.81 from Jan. to July in 2022.
Festival had a net profit of $10,099.38. Attendance was better than previous year.
Thanks to Rose for my Roast and special award. It was a surprise but much appreciated.
All three fundraisers were way down compared to pre-Covid 19 and also because of the rise in the cost of living.
We had two Trivia Nights fundraisers.
Special events: July 1st was not held due to it falling on a Sunday and we had already worked on Saturday.
The Community Christmas Celebration was very well attended.
That is it for 2022.
Sharon Chilvers and Rose Merrick
Sharon Chilvers moved her report, 2nd by Kathy Groves, so moved.
Property Services/Visitation Parlour:
A new mower was purchased from Babin’s in the spring of 2022
The old clubhouse and canteen were torn down and the area was cleaned in preparation for the new clubhouse.
Work on the replacement clubhouse and canteen was begun in the fall and is still being worked on. Walls and bathrooms still require installment and the building has to be painted for completion of this project. Grants of $9000.00 from the Municipality and $7400.00 from the Government Were approved for the project.
Material has to be purchased for plumbing work to install toilets and sinks in the Tara Lynne Centre. The labor costs for this work is being donated by Johnathan Stone.
Mike MacPhee sign has to be removed and debris moved away.
The tennis nets were removed last fall and should be looked at and a decision made whether to replace them or try to fix them.
The sheds have been cleaned of garbage and a load was taken to the dump by John Burke.
A new garbage bin was constructed and put in place. The old bin needs to be taken apart for bulk garbage pick up.
The fire extinguishers in all three locations were checked and serviced by Strait Fire Extinguishers.
There have been 3 quotes submitted regarding the roof repairs. We’re still awaiting word whether the grant will be approved or not.
There has been no further word on the approval of the generator for a proposed Comfort Centre at the Tara Lynne Centre. Several calls were made to check on it’s status with no update to report.