Category Archives: Minutes
RBCSS AGM Minutes 2022
RBCSS Annual General Meeting
March 17th, 2022
In attendance: Rose, Sharon. Marc, Kathy, Carolyn, Connie
Virtually: Donna B
Guest:
Absent with regrets: Wayne, Ricky, Paul, Heidi, Tanya
Absent:
Call to order: President Rose Merrick called the meetings to order at 6:52 pm (Continuation into AGM)
Approval of agenda: Donna Babin moved the approval of the agenda, 2nd by Connie Stewart, motion carried.
Approval of minutes: Last AGM was dated November 23, 2020
Business arising: No business arising
Correspondence: No correspondence
Treasurer’s Report: copy as provided by Kathy Groves, moved by Kathy Groves, 2nd by Sharon Chilvers, motion carried
Committee Reports:
Bar: No report
Festival/Fundraising:
Annual:
Festival-
Even with a limited amount of events due to Covid 19, we netted $10,158.
Fundraising-
Chase the Ace wasn’t started until July 2nd and by Dec we had a profit of $11242. To be split with Youth Development.
Cafe’ began at the same time and netted us $7488.
Events-
Canada Day Festivities were also limited. We chose not to sell any food this year, and the Municipality paid us $500. To cover our cost.
The Community Christmas Celebration was held and RBCSS covered the cost as in previous years.
Sharon and Rose
Sharon Chilvers moved her report, 2nd by Carolyn, motion carried
Property Services/Visitation Parlour:
(submitted via email by Paul Martell)
1/ It was noticed that the cement in front of the new step was starting to crumble. Mallard Construction was made aware and they came up to have a look at it. They told me the cement work is guaranteed so there will be no problem replacing it when the warmer weather shows up.
2/ Ricky gave Sharon a quote on the new building we need, he is also getting a quote on the cement pad that must be included to get the grant.
Youth Development: No report submitted
Nominating committee – Election of officers and Board members for 2022
Executive committee:
President: Rose Merrick (accepted)
Vice President: vacant
Treasurer: Kathy Groves (accepted)
Secretary: Donna Babin (Re-submitted and accepted)
Past President: Sharon Chilvers
Board members:
Bar: vacant
Festivals & Events: Co-Chairs: Rose Merrick and Sharon Chilvers
Property Services/Visitation Parlour: Chair: Paul Martell
Property Services: Ricky Stone
Youth Development: Chair: Heidi LeRoux
At large: Carolyn Fougere, Tanya Burke, Wayne Bona, Marc Touesnard, Connie Stewart
New Business:
Rose Merrick: The question has come up about creating a dog park. What section of our land could we use to put it on? Have Ricky look into it.
Next meeting will be: To be advised at a later date
Adjournment: President Rose Merrick adjourned the meeting at 7:26 pm
RBCSS AGM Minutes 2023
RBCSS Annual General Meeting
March 16th, 2023
Minutes
In attendance: Rose Merrick, Wayne Bona, Sharon Chilvers, Paul Martell, Carolyn Fougere, Kathy Groves, Donna Babin, Marc Touesnard, Connie Stewart
Guest/s: Doreen Boudreau, Tracey Samson-Smith
Absent with regrets: Heidi
Absent:
Call to order: Rose Merrick called the meeting to order at 6:32pm
Approval of agenda: Sharon Chilvers moved the agenda, 2nd by Paul Martel, motion carried
Approval of minutes: Sharon Chilvers moved the Mar 17/22 AGM Minutes, 2nd by Carolyn Fougere, motion carried.
Business arising:
Dog park question of 2022: after discussion, only if we can find someone to take it on.
Put up a nice Visitation Parlour sign at the highway exit
Ref: Property Service report #10. Fixing roof cost? Blaire may have some surplus metal roofing. We only have one shot through the county for a grant, so we don’t want to use it on the roof.
Correspondence: No correspondence
Treasurer’s Report: Treasurer’s Annual Report attached. Kathy Groves moved her report, 2nd my Wayne Bona, motion carried
Committee Reports: (Annual summary)
Festival/Fundraising:
Our Chase the Ace went for 48 weeks before the Ace was picked by Sylvia Allan, it was worth $30,080.00 RBCSS and the Youth Development received $13,142.72 each in 2022. The first six months profit of $9356.72 each were in 2021.
Our Cafe’ had a net profit of $8140.81 from Jan. to July in 2022.
Festival had a net profit of $10,099.38. Attendance was better than previous year.
Thanks to Rose for my Roast and special award. It was a surprise but much appreciated.
All three fundraisers were way down compared to pre-Covid 19 and also because of the rise in the cost of living.
We had two Trivia Nights fundraisers.
Special events: July 1st was not held due to it falling on a Sunday and we had already worked on Saturday.
The Community Christmas Celebration was very well attended.
That is it for 2022.
Sharon Chilvers and Rose Merrick
Sharon Chilvers moved her report, 2nd by Kathy Groves, so moved.
Property Services/Visitation Parlour:
A new mower was purchased from Babin’s in the spring of 2022
The old clubhouse and canteen were torn down and the area was cleaned in preparation for the new clubhouse.
Work on the replacement clubhouse and canteen was begun in the fall and is still being worked on. Walls and bathrooms still require installment and the building has to be painted for completion of this project. Grants of $9000.00 from the Municipality and $7400.00 from the Government Were approved for the project.
Material has to be purchased for plumbing work to install toilets and sinks in the Tara Lynne Centre. The labor costs for this work is being donated by Johnathan Stone.
Mike MacPhee sign has to be removed and debris moved away.
The tennis nets were removed last fall and should be looked at and a decision made whether to replace them or try to fix them.
The sheds have been cleaned of garbage and a load was taken to the dump by John Burke.
A new garbage bin was constructed and put in place. The old bin needs to be taken apart for bulk garbage pick up.
The fire extinguishers in all three locations were checked and serviced by Strait Fire Extinguishers.
There have been 3 quotes submitted regarding the roof repairs. We’re still awaiting word whether the grant will be approved or not.
There has been no further word on the approval of the generator for a proposed Comfort Centre at the Tara Lynne Centre. Several calls were made to check on it’s status with no update to report.
Paul Martell moved his report, 2nd by Kathy Groves, so moved
Youth Development:
YDC Report: Submitted via email 03/08/2023
It has been determined that a Splash pad will be too expensive for us to install. Our current
pricing for installation with recirculating water system (which is needed due to us not having
town water) is over $230,000. As a result, we have decided to concentrate our efforts in other
areas. We are currently looking into a skate park or a rollerblade area that can be converted to a
outdoor rink similar to what is found in New Waterford. We are in talks with a few people for
quotes on these projects. We have had Bernard Burke come to the recreation area and quote us
on creating a walking trail around the ballfield and creation of a pad for a 30×50 foot basketball court. It is our plan to have the walking trail as well as the basketball court completed by the end of the summer. I contacted ocean paving last year regarding the basketball court and we will also be seeking a quote from Blaine Landry at Capers Concrete.
Heidi LeRoux
Read and moved by Donna Babin, 2nd by Carolyn Fougere, so moved
Nominating committee – Election of officers and Board members for 2022
Executive committee:
President: Rose Merrick
Vice President: vacant
Treasurer: Kathy Groves
Secretary: Donna Babin
Past President: Sharon Chilvers
Board members:
Festivals & Events: Sharon Chilvers & Rose Merrick co-Chair
Property Services/Visitation Parlour: Paul Martell Chair, (Visitation Parlour Kenny and Albert)
Youth Development: Heidi LeReux Chair
At large: Connie Stewart, Marc Touesnard, Wayne Bona, Carolyn Fougere
New Member Nominations:
Wayne Bona nominated: Doreen Boudreau and Tracey Samson-Smith to the Board of Directors. Nominations were put to the Board, new members were approved.
Welcome to the new members of RBCSS
New Business: Ricky Stone will not be returning as an active member of the board.
Next AGM Meeting will be: Thursday March 28th, 2024
Adjournment: Rose Merrick adjourned the meeting at: 7:20pm
RBCSS AGM Minutes 2020
River Bourgeois Community Services Society
Annual General Meeting
November 23, 2020
Attendance: Rose Merrick, Mark Merrick, Tanya Burke, June Bourque, Carolyn Fougere, Sharon Chilvers, Connie Stewart, Marc Touesnard, Paul Martell, Wayne Bona, Donnie Potties and Kathy Groves (via telephone).
The annual general meeting was called to order by Chairperson, Rose Merrick, at 719 pm.
Mark Merrick moved the approval of the agenda seconded by Sharon Chilvers. Motion carried.
Connie Stewart moved the approval of the last AGM meeting, seconded by Paul Martell. Motion carried.
There was no business arising that wasn’t already dealt with during the year.
Correspondence:
a/ Snow ploughing quote from Carl Grimes – Moved by Sharon Chilvers and seconded by Carolyn Fougere that we approved the cost at $185.00 per each snow ploughing, as needed. Motion carried.
b/ Snow shoveling of steps – Moved by Mark Merrick, seconded by Marc Touesnard that Michael Sampson be paid minimum wage to shovel the steps, when needed. Motion carried.
Treasurer’s Report: Kathy Groves provided a copy of her report.
There was a closing balance -$30,423. It was moved by June Bourque, seconded by Mark Merrrick, to accept the report. Motion carried.
Other Annual Reports:
Chairperson – Rose Merrick presented a verbal report stating that the Society had a super year, especially with the Chase the Ace fund raiser. Everyone did a great job and a lot of extra work, including participating and helping out with other events. Her report was accepted on a motion by Sharon Chilvers, seconded by Carolyn Fougere. Motion carried.
Property Services – Ricky Stone provided a written report on the work of this committee:
Maintenance Report:
1) Landry Bros. installed a new oil tank.
2) Valley Refrigeration came back to update all the heat pumps and do any repairs.
3) Water test was done by the inspector and everything was OK
4) Fire Marshal came in and gave a list of improvements to be made
5) Paul and I addressed these improvements, she returned and said she had no concerns but had a couple of recommendations. They were to install two directional exit signs in the kitchen and to maintain a log for maintenance on fire extinguishers and door closures(anything else that may need maintenance)6) Summer student did his normal duties(painting, repairs to garbage boxes, decks etc, mowing and anything asked of him. He did very well
7) A couple of things that have to be done soon:
-adjustment on door closure in furnace room
-directional signs in kitchen
-water tests
-tennis court have to come down
garbage box at the rear of the building needs repairs or to be replaced
8) Paul will be taking over as the lead contact for property services and I will help him if he needs it at any time that I can. Ricky Stone
Property Service report approval moved by Sharon Chilvers, seconded by Carolyn Fougere. Motion carried.
Festival Events and Fundraising report: Provided by Sharon Chilvers
Annual Meeting-October 28th, 2020
We began with the continuation of the 2018 Chase the Ace and made $89,525., each for the hall and Youth, less the expenses of the tickets and misc. items. We managed to hold on to the Ace until the final card.
The Cafe was also held each week and made a profit of $15,348. Much work went into these projects and thanks to all who helped.
We immediately went into the Festival and although we scaled down this year for the “lack of energy” we still made a profit of $10,000. An additional $5378. was made from events such as Trivia Nights, three meal caterings and Winterlude dinner.
Non-profit events were also held such as Canada Day, Community Christmas Celebration and Christmas Baskets.
It was a great rewarding year also a bit tiring but thanks to everyone, our financial situation at year end was great.
Sharon and Rose.
New Business:
Nominating Committee: Election of offices and Board Members for 2021
Executive:
President – Rose Merrick
Vice President – vacant
Treasurer – Kathy Groves
Secretary – vacant
Past President – Sharon Chilvers
Board Members:
Wayne Bona – Chair Tara Lynne Bursary
Sharon Chilvers – Chair Festival/fundraising Committee
Paul Martell – Chair Property Services
Ricky Stone – Property Services
June Bourque – Chair of Bar
Heidi LeRoux – Chair Youth Development Committee
Members At Large:
Marc Touesnard
Tanya Burke
Carolyn Fougere
Connie Stewart
Donna Babin
Due to the uncertainty of Covid-19, the next AGM will be decided at a later date.
The meeting was adjourned by the Chairperson, Rose Merrick at 8:35 pm.
Respectfully submitted,
Wayne Bona, Interim Secretary
Seniors 50+ AGM minutes 2021
31 Members present
- President Anne Sampson opened the meeting 1:00 pm
- League prayer read by Sharon Chilvers
- Minutes of the last annual meeting “2018” (no meeting was held in 2019) read by Sharon Chilvers (Secretary Donna Babin absent due to illness). Moved by Sharon Chilvers 2nd by John Digout, Motion carried.
- Treasurer Report for “2020” read by Sharon. Starting balance $2295.53 from 2019, ending balance $3172.80. Increase due to the sale of the furnace and kitchen cupboards. Due to the Covid-19 virus, no activity after March. Sharon moved her report, 2nd by Kim Henebry, Motion carried.
- President Anne Sampson’s report: Anne reported of changes in the building the past year. Building converted to electricity from oil due to cost. Cost paid by RBCSS (own the building), old furnace sold and also cupboard from the kitchen which is being transferred to gym storage, janitor dismissed because of Covid-19, phone cancelled, and only maintained minimum heat. Thanks to all who helped in keeping the building maintained.
Moment of silence for our deceased members: Jane Landry, Adolph Kehoe, Margaret Pottie, Michael Owens, Mary Bona and Viola Touesnard.
Anne announced her retirement after 26 years as President and was grateful for her sidekick Sharon Chilvers for the last 22 years, Secretary Donna Babin and all the members for their understanding and dedication.
Flowers and gift was presented to Anne and a resounding applause for her dedication.
Nominations done by Wayne Bona:
2021 Executive:
President: John Digout
Secretary: Kim Henebry
Treasurer: Sharon Chilvers
1st Vice: Lucille Boudreau
New Business Suggested that we apply for Solar Panels on the grant from New Horizon for Senior’s
Merchandise Bingo on May 2nd, members asked to assist with prizes.
Present John Digout adjourned the meeting at 1:35
RB Seniors 50+ Club 2019 AGM Minutes
River Bourgeois Seniors 50+ Club
Annual General Meeting
April 23, 2019
Minutes
Number of members in attendance: 20 members
President Anne Sampson called the meeting to order at: 12:03 pm
The League Prayer was read by: Donna Babin
The Minutes of the last Annual Meeting which took place on April 10, 2018, were read by Donna Babin, moved by Donna Babin, 2nd by Jerry Fougere, Motion carried.
Business arising from the last meeting:
-New Horizon Grant:
The electrician (V & L Electric), noted that the electrical panel was fine, an upgrade to a new one would require additional permits and costs. Instead we opted to apply for the grant to cover new chairs and a new floor.
Hazel painted the baseboards and electrical outlets to match the floors and chairs.
The old chairs are for sale at $10. /chair if anyone one wants one.
The Treasurer’s Report was read by: Sharon Chilvers. There was a closing balance of: $3138.03.
Treasurer’s report was moved by Sharon Chilvers, 2nd by Susan Boudreau. Motion carried.
President’s Report:
2018/2019 Presidents Report
At this time, it is necessary to thank all those who work so hard year after year in making the club a success. To our secretary, Donna and our Treasurer Sharon for their continuous dedication to the club. Thanks to Danny and Kenneth for keeping our building in good repair, Glyn for keeping the pot holes in the driveway filled, and Emily who sends get well and sympathy cards.
Weekly cribbage games continue, Music is now done twice a month, Tock games are monthly and our gym usage continues to grow.
I we could have a moment of silence for our deceased members: Cathy Aikens, Joe Boucher, Ingrid Boutilier, and Gerry Casey.
We received a $4300. Grant from New Horizon for equipment replacements for our gym. This year we received $10,000. To replace our floor and chairs. Thanks to Glenn, Hazel, Kenneth, Danny and Glyn for installing the floor and new baseboards and Hazel for doing the painting.
On behalf of the club, I want to thank each and every one of you for being part of this organization.
Anne
Nominations for Executives:
President: Anne Sampson
Secretary: Donna Babin
Treasurer: Sharon Chilvers
1st Vice: Lucile Boudreau
2nd Vice: none
Maintenance: Kenneth LeBlanc & Danny Landry
Grounds: Glyn Chilvers
Cards: Emily LeBlanc
New Business:
-New Horizons grant:
Applications go in every May. We are going to put the next application in for, expanding the gym by getting rid of the kitchen downstairs and get new music equipment.
Kitchen reno: Potential for a buyer for the kitchen cupboards.
The renovation will require removal of the current electrical and plumbing left behind after the kitchen is removed and extend the flooring.
The work required would be within the funds of the grant.
Previous repairs have been done by New Horizon with no objections.
Motion:
Sharon Chilvers made a Motion to apply for this year’s New Horizon Grant to purchase more music equipment and the renovation costs to remove and repair the kitchen downstairs including the removal of the electrical and plumbing which will no longer be required and the extension and repair of the flooring after the cabinets have been removed.
Sharon Chilvers moved her motion, 2nd by Susan Boudreau, motion carried.
President Anne Sampson adjourned the meeting at: 12:32 pm 2nd by: Sylvia Allan
RBCSS 2019 AGM Minutes
RBCSS Annual General Minutes – Mar 24/2019
In attendance: Rose Merrick, Donna Babin, Sharon Chilvers, Wayne Bona, Glenn Pottie, Kathy Groves, Ricky Stone, Heidi LeRoux, Carolyn Fougere, Marc Touesnard
Guest: Hazel Pottie
Absent with regrets: Connie Stewart, Tanya Burke, Paul Martell
Absent:
Call to order: Rose Merrick called the meeting to order at 6:30 pm
Approval of Agenda: Kathy moved the agenda, 2nd by Glenn, so moved
Approval of the minutes: (AGM 03/27/2018) Sharon moved the agenda, 2nd by Ricky, so moved
Business Arising from AGM March 27/2018:
-Land parcel: find out what part of the ball field behind the cenotaph that we own. Check the dead and check with Ray MacRae or Kevin? Also check with the municipality.
-Send a letter to the county to ask that the old unsightly fencing around the ballfield be taken down.
_Kathy requests that all invoices for purchases be signed from Home Hardware. A plunger was purchased from Home Hardware and Kathy does not know who it was.
-Send Burke Brothers Trucking (Bernard Burke) a thank you letter for all the plowing and help with the playground. Glenn suggested a plaque of appreciation. Ricky said he would check into it.
-Tennis Court: Glenn suggested Pickle Ball. A stencil for the game will cost about $200.To be placed on just one of the courts for Sept to June.
-We have completed the application of the Provincial Student grant for the Hall.
-Good Friday: A cod supper. Cost of Cod $200., Hazel will check it out.
Chairperson’s (Rose Merrick) Annual Report:
Thank you to all, everyone worked extremely hard.
It was greatly appreciated.
Correspondence: none
Treasurer’s Report:
Kathy submitted her report:
We ended the year with a balance of: $18,338.75
Kathy moved her report, 2nd by Wayne, so moved
Committee Reports:
Bar:
2018 Bar Report
We had a total of 5 bar events this year
Total money taken in was: $ 1890.75
Total expenses: (1152.56)
Profit: 738.19
There is approximately $500. In remaining inventory.
Thanks
(submitted via email)
Festival/Fundraising:
Festival/Fundraising/Events 2018
In 2018 we held the following events:
January: Trivia Night
February: 1049 Ticket draw
March: Cold plate take out dinner
Chase the Ace and Café Luncheon started April and the Ace went in the end of June and we restarted a new one the following week and it is still going.
Canada Day fell on a Sunday so we moved the Chase the Ace and Café to that day.
Festival ran from August 26th to September 2nd.
November, we had a Trivia Night.
December “Winterlude” Dinner and Community Celebration.
Total revenue from these events $61388.06 – $5044.00 (Chase the Ace Jackpot) = $56344.06
Total expenses $25816.95
Profit: $30527.11
Great year and thanks to all who took part in making this happen.
Sharon moved her report, 2nd by Glenn, so moved
Property Services/Visitation Parlour:
Property Services
It has been a good year! Not to many major expenses, started out with hiring a great worker for the summer (Alex Poaps)
We had to buy a new bush hog, and lumber to repair decks and bleachers, pretty much everything got newly painted. We also did plumbing, and replaced one of the toilets up at the canteen, also repaired canteen roof. We burned all old wood and brush that was left up at the canteen.
We hired a worker and had him cut the trees across from the hall making it more visible. Which has been good as being we haven’t seen any vandalism since having it done.
I was asked to contact a welding company to make and install a rail for up at the funeral parlour, which has been completed!
Over all the snow plowing went well and didn’t need to many plow jobs.
Ricky moved his report, 2nd by Kathy, so moved
Youth Development:
-Continuing fundraising efforts
-Current fundraiser is a Gift Card Survivor and proceeds from Chase the Ace
-Meeting to discuss summer fundraisers coming up
-Playground installed this summer by Eastern Fencing
-Bernard provided services for prepping and gravel, donated what he could
-We were able to fund raise the money to pay off the playground and installation
-We are currently fundraising for the splash pad.
-Fundraisers past & current:
Trivia Nights
Spaghetti Supper
Vendor Markets
Wine Survivor
Gift Survivor
Subway Peelers
Ball field Canteen
Heidi moved her report, 2nd by Ricky, so moved YDC Report 2018 – year end
Tara Lynne Bursary:
There were two bursaries at $200 each
Wayne moved his report, 2nd by Kathy, so moved
Nomination Committee/Elected 2019 Board of Directors:
Chair: Rose Merrick
Vice Chair:
Secretary: Donna Babin
Treasurer: Kathryn Groves
Past Chair: Sharon Chilvers
Property Services/Visitation Parlour: Ricky Stone/Paul Martell (co-chairs)
Bar Committee: Glenn Pottie
Event/Fundraising: Sharon Chilvers/Rose Merrick (co-chairs)
Youth Development: Heidi LeRoux
Tara Lynn Bursary: Wayne Bona
Members at large:
Carolyn Fougere, Tanya Burke, Connie Stewart, Marc Touesnard
New Business:
New members: No new member
Board members to complete the Membership and confidentiality agreements for 2019.
Hire someone to do the clearing and yard work, make an itemized list of jobs to be done. Hire the first of April? Specify how long on hire for.
Next meeting will be: April 24th (4th Wed. Of the month)
Adjournment: President Rose Merrick adjourned the meeting at 7:25pm
RB Senior’s 50+ Club 2018 Annual Minutes
Annual Meeting Minutes April 10/2018
Attendance. There were 30 members in attendance
President Anne Sampson called the meeting to order at 12:25 pm
The League Prayer was read by Donna Babin
The minutes of the last annual meeting of April 4, 2017 was read by Donna Babin.
Donna moved the minutes, 2nd by Jerry Fougere, so moved.
Business arising from the last annual meeting: There was no business arising.
The Treasurer’s report was read by Sharon Chilvers. There was a closing balance of $6001.63. Sharon moved her report, 2nd by Norma MacNeil. so moved.
Nominations for the Executives:
President: Anne Sampson
Secretary: Donna Babin
Treasurer: Sharon Chilvers
1st Vice:
2nd Vice:
Maintenance: Danny Landry and Kenneth LeBlanc
Grounds: Glyn Chilvers
Cards: Emily LeBlanc
Winner of the half and half ticket of $48. was Norma MacNeil
New Business:
There will be a Merchandise Bingo on April 15th, we need member to make donations of 3 pies and 5 different cookies
Next year we will be applying for the New Horizon grant for an electrical upgrade to catch up with the new fitness equipment.
Anne Sampson was a recipient of the Provincial Volunteer Award
President’s Report:
2017 River Bourgeois Seniors Club President’s Report
At this time, it is necessary to thank all those who work so hard year after year in making the club a success. To our secretary Donna and treasurer Sharon for their continuous dedication to the club. Thanks to Danny and Kenneth for keeping our building in good repair, Glyn for keeping the pot holes in the driveway filled, and Emily who sends get well and sympathy cards.
We held two Merchandise Bingos besides our regular weekly cribbage game. We are doing monthly TOCK games and also doing Mexican Train Domino’s games, the club and community member enjoyed the Chinese Christmas dinner. Donna Babin represented our club last year and Anne Sampson will be this year’s representative.
We have 93 members now, but sadly since the last meeting we lost 4 members, Dave Clow, Vera Sampson, Joe Sampson and George St Louis. If we could have a moment of silence.
Our heat pumps were installed and we have reeked the benefits. We received a $4300. Grant from New Horizon for equipment replacements for the gym. An incumbent bike has been purchased so all of you with new knees and hips can use. A rowing machine, balance balls and bands are now on route. Thanks to Glenn and Hazel who removed all of the obsolete and dangerous equipment and also doing much needed great spring cleaning downstairs.
On behalf of the club I want to thank each and every one of you for being part of this great organization.
Anne
President Anne Sampson adjourned the meeting at 12:45 pm
RBCSS 2018 AGM Minutes
RBCSS AGM Minutes March 28, 2018
In attendance: Rose Merrick, Donna Babin, Kathryn Groves, Sharon Chilvers, Glenn Pottie, Tanya Burke, Connie Stewart, Paul Martell, Marc Touesnard and Hazel Pottie.
Absent with regrets: Carolyn Fougere (away), Wayne Bona (Family), Ricky Stone (ill)
Absent: Heidi LeRoux, Donnie Pottie
Call to order: Rose called the meeting to order at 6:40 pm
Approval of Agenda: Sharon moved the agenda, 2nd by Kathryn, so moved
Approval of the minutes: (AGM March 22/2017) Glenn moved the approval of the minutes, 2nd by Tanya, so moved.
Business Arising from AGM March 22/2017: There was now business arising from our last annual meeting.
Chairpersons (Rose Merrick) Annual report:
Thanks to everyone for making 2017 yet another successful year. I will let each chairperson give you the details in their report.
Heat pumps were a major issue resulting in heating expenses to be very high. It is somewhat resolved.
As part of the Canada 150 project part two was the resurfacing of the Tennis Courts. Sharon will give details on her report. As a result of the courts expense, much of our fundraising went to subsidize this project. We need to curb any major project until we are back to where we were financially.
Funeral Home name was changed on the sign to read “Visitation Parlour” Thanks to Boudreau Funeral Home for doing it no charge and for Albert Burke taking care of the maintenance.
Our Chase the Ace and Café’ lasted from April 2nd to September. Lots of hard work goes into these projects and thanks to all who help each week. We can always use more volunteers.
We were once again fortunate to have two students with us again for 8 and 10 weeks respectively.
In closing, I wish a successful year in 2018 and many thanks to the Board of directors and committee chairs for their dedication and I welcome you all back.
Rose
Correspondence: We received our Food Handling Sticker
Treasurer’s Report:
Kathy submitted her report:
We ended the year with a balance of: ($9228.87)
Kathy moved her report, 2nd by Connie, so moved
Committee Reports:
Bar: (emailed in)
Feb 4-Trivia Night Expense: $144.46 Money taken in: $309.00
Jun 17-Trivia night 413.44 464.00
Jul 15-Wedding 803.34 1032.00
Jul 22-Dance 434.73 401.00
Aug 3-Anniversary Party 00.00 358.00
Aug 5-Wedding 392.33 1295.00
Aug.12-Anniversary Party 451.58 635.50
Aug.26-Pub Night 1246.92 203.75
Sept 1-Trivia Night 62.30 603.00
Sept 2-Festival dance 310.58 1264.00
Dec.2-Trivia Night 147.63 511.50
Totals: $4580.99 $7774.75
Remaining Inventory: $500.00
Submitted by Glenn (via email)
Festival/Fundraising:
Canada 150 part two Project the “Tennis Court”. Cost of the Tennis Courts far exceeded our original expectation as a result of an error on the application and then the receiving of only 50% of the government funding instead of 75%. We received a lot of funding from the community but still had a shortfall of $22,000.00 of the total cost of $52,000.00. Much of our fundraising in 2017 went to cover the difference. On the positive side, we have a wonderful tennis courts for many years to come.
We restarted our Chase the Ace in April and had two runs of it. One went after 12 cards and one after 13 cards. We had a profit but not as much as expected but those are the chances we have to take Revenue $7000.00. Meanwhile our Café’ that was opened at the same time did very well. Revenue $10,625.00.
We held our Trivia Nights during the year that were successful.
Our Canada Day Celebrations was successful as usual and well attended. The 39th Annual Festival was well attended and with a profit of $10,905.00.
The Haunted House was cancelled this year due to exhausted workers.
We decided instead to hold a “Winterlude Dinner” which far exceeded our expectations. We had exceptional help from our youth and the event was a huge hit.
The year ended with our usual Community Christmas Celebration to thank our patrons for their assistance throughout the year.
To a much better year in 2018. Thanks to your support.
Sharon moved her report, 2nd by Glenn, so moved
Property Services/Visitation Parlour: Not available
Youth Development: Not available
Tara Lynne Bursary: The recipients of this year’s Bursary’s are: Emilie Poaps & Aiden Samson
Nomination Committee/Elected 2018 Board of Directors:
Chair: Rose Merrick
Vice Chair: none
Secretary: Donna Babin
Treasurer: Kathryn Groves
Past Chair: Sharon Chilvers
Property Services/Visitation Parlour: Ricky Stone
Bar Committee: Glenn Pottie
Event/Fundraising: Rose Merrick/Sharon Chilvers
Youth Development: Heidi LeRoux
Tara Lynn Bursary: Wayne Bona
Members at large:
Tanya Burke
Carolyn Fougere
Paul Martell
Connie Stewart
Marc Touesnard
New Business:
New members: Sharon moved the addition of two new board members, Paul Martell & Marc Touesnard, 2nd by Glenn, so moved
The board has welcomes our new members.
Next meeting will be: April 25th (4th Wed. Of the month)
Adjournment: President Rose Merrick adjourned the meeting at 7:25 pm
RBCSS 2017 AGM Minutes
RBCSS 2017 Annual General Meeting Minutes
In attendance: Rose Merrick, Donna Babin, Kathryn Groves, Sharon Chilvers, Wayne Bona, Ricky Stone, Mike Fougere, Carolyn Fougere, Tanya Burke, Connie Stewart
Absent with regrets: Glenn
Absent: Heidi, Donny
Resigned membership: Theresa Sampson
Call to Order: Rose called the meeting to order at 6:35 pm.
Approval of Agenda: Sharon moved the agenda, 2nd by Carolyn, so moved
Approval of Minutes: AGM March 23/2016: Ricky moved the minutes, 2nd by Mike, so moved
Business arising from AGM March 23/2016:
Canada 150: The grant received for the split cost of the coolers and tennis court.
The cost for the Tennis court repairs and upgrade were much more than originally thought.
We need: $ 47,000.
We have: $ 26,000. (in total grants)
Remainder needed: $ 21,000.
An application for funding through the Port Hawkesbury Paper Mill to be submitted.
Also Nova Scotia Power
RBCSS has also received $350. In donations.
Fundraising Initiative:
Sharon proposed that we send out a flyer with a photographic description of our complex and it’s facilities in order to request donations from towards the “Community Complex” project. This includes two phases, 1/the Resurfacing of the tennis courts, revamping the children’s playground to comply with safety standards. 2/the addition of a children’s splash pad.
Donations of $50. Or more will get their name on a plaque. Donations will receive a tax receipt.
The board agreed to go ahead with the flyer.
Stairway to attic: Rick received a quote of $730.00 plus tax. To install a permanent, non-moveable staircase made out of aluminum metal, with handrails to the attic inside the hall.
Motion:
Ricky Stone motioned that we have the permanent aluminum metal staircase with handrails installed for the access to the Hall attic at the quoted cost of $730.00 plus tax. The board voted and the motion was approved. The motion was seconded by Mike Fougere, the motion was carried.
Fire rating: Mike noted that the “Fire rating” for the hall has not been addressed in years
There are tiles for the ceiling in the attic that have been there for the past 3 or 4 years that have never been install, are we going to use the material in the attic, it was very expensive, or are we going to sell it? More discussion required.
Theresa Sampson has resigned from the board.
Chairpersons (Rose Merrick) Annual Report – highlights:
President’s Report for 2016 Annual Meeting
Thanks to everyone for making 2016 yet another successful year. I will let each chairperson give you the details in their report.
Heat pumps were installed at the Tara Lynne Centre.
As part one of the Canada 150 project, we were able to get two energy efficient food and drink coolers installed (upstairs and downstairs). Part two will be the resurfacing of the Tennis Courts.
Name change for the Funeral Home was required by Service Nova Scotia and is still in process until it can be completed in the spring.
Our big success has been our Chase the Ace and Café that lasted from April 2nd to September. Lots of hard work goes into these projects and thanks to all who help each week.
In closing, I wish another successful year and welcome you all back.
Rose.
Wayne moved the President’s report, 2nd by Sharon, motion carried.
Correspondence: No correspondence
Treasurer’s Report: Kathy submitted her report and added that the electric bills were extrodantly high due to the new heat pumps.
We ended the year with a balance of $ 14,224.16.
Kathy moved her report, 2nd by Mike, motion carried.
Committee Reports:
Bar: No report submitted, Glenn was away.
Festival/Entertainment/Fundraising:
Festival Fundraiser and Events of 2016
Three Trivia Nights, a Pub Night, July 1st Celebrations and the Haunted House. Chase the Ace ran from April to September with a net profit to RBCSS of $8691.56. The Café also opened during the same period as Chase the Ace and netted $9767.01.
The 38th Annual Festival netted a profit of $17,130.07.
Also we had our 12th Annual Community Christmas celebration.
Thanks to all who assisted in any way.
Sharon and Rose.
Sharon moved her report, 2nd by Ricky, motion carried.
Visitation Parlour: No report submitted, Albert is to give reports to Ricky,
Property Services: Report submitted via email by Mike Fougere
In 2016 we received a few grants one was to replace 2 of our older food quality coolers, the one upstairs in the bar area and the second in the kitchen. When the coolers arrived I found some helpers to carry the cooler over the counter and outside, and the downstairs cooler went out side .
One coolers was brought to Bernard Sampson for junk, the downstairs cooler was taken by Carl Grimes for the Mariners Society. The second part of the grant The Tennis courts will be addresses 2017.
We moved the cabinet that we thought we could use for display downstairs into the old CAP site room.
Bids for heat pumps were accept by 3 different groups and the winner was Ken’s appliance under the name of General electric. The work was not completed until after the River days and hopes are we will use this new source of cooling and heating along with our furnace to get the best value for our dollar.
The deck and the area we use for bar-b-q ing was rebuilt and painted, some of the bleachers are getting old and board were replaced and painted.
The brush was cut down to clear an area of 10-20 feet around the tennis court, and the brush is piled on the hilltop behind the canteen for burning.
The large slide was dismantled and some new swing seats were put up.
Our summer worker outside was great, did all he was told to do and more.
The drain pipe for the weeping tile had popped out of the ground so Bernard Burke was called into ditch it place.
By November, I asked Rick Stone to replace me as Property services manager , he accepts and took the position solo by the end of Dec 2016.
Tara Lynne Bursary:
Tara Lynne Bursary
Recipients this year were Brenna Martell of St Peters and Michael Stone of River Bourgeois.
We have approx. $4800. Left in the account so we’re still good for 5 years.
Sharon
Each recipient received $500.
Sharon moved her report, 2nd by Mike. Motion carried.
Youth Development Coordinator: No report submitted for 2016
Nominating Committee / Elected 2017 Board of Directors:
Chair: Rose Merrick
Vice Chair:
Secretary: Donna Babin
Treasurer: Kathryn Groves
Past Chair: Sharon Chilvers
Property Services: Ricky Stone
Bar Committee: Glenn Pottie – accepted (2/22/2017) – carried
Event/Fundraising: Rose Merrick / Sharon Chilvers
Tara Lynne Bursary: Wayne Bona
Visitation Parlour: (Albert Burke reporting to Ricky stone)
Youth Development Coordinator: Heidi Leroux
New Business: Board members to complete membership papers for 2017
Next Regular meeting: April 26, 2017 @ 6:30 pm (4th Wed of the month)
Adjournment: President Rose Merrick adjourned the meeting at 7:50 pm